Mastering SharePoint In Action: Success by Design
- Having trouble creating dynamic and effective enterprise information management and collaboration site?
- Understand the concepts behind content assessment, business analysis, and information architecture but struggling to put them in action?
- Running into hurdles with your taxonomy (decisions, decisions, decisions!) and need help getting over them?
- Unable to obtain relevant search results?
- Have a governance mess from too many cooks without a cookbook?
- Not getting the “pay off” you expected from SharePoint?
- Low user adoption or frustrations with your current environment?
- Loved our “Jump Start” and ready for… more action?!
The best SharePoint enterprise content management(ECM) solutions all have one very important thing in common, a taxonomy that empowers both the contributor and consumer of information. In fact, when people say SharePoint “doesn’t work” it’s usually because they failed at this step. Creating an effective taxonomy can be the most challenging part of planning. We find that most people either know the technology but don’t “get” ECM or understand the importance of information design but aren’t sure how to map it to SharePoint. We are the best in the business at bridging that divide.
To deploy a SharePoint solution that truly works for your business and your users, you must…
- Using your high-level goals and scope as a compass, work with key business personnel, to conduct an evaluation of their information assets, processes, and solution requirements.
- Develop a taxonomy (considering site structures, content types, and metadata) for your SharePoint solution(s) that improves and supports the creation, capture, management, preservation, and findability of information that is vital to business processes.
Easier said than done! Which is why we created the “Success By Design” program. Our enterprise information specialist will provide you with a solid start on these tasks and empower you with reproducible methods that will make the process manageable. Get this phase of your deployment “right” and your success with SharePoint will skyrocket!
Actions we’ll complete
- Review, and perhaps further clarify, your overall vision and deployment goals.
- Assess any existing requirements gathering or design that you’ve begun.
- Demonstrate proven methods for revealing business requirements and valuable information assets. We’ll put as much of your content as possible through the assessment and design cycle as time permits.
- Complete various exercises to understand the many approaches to classifying and categorizing information while discovering how to get past the common hurdles. You’ll have our Mind Manager templates to help you document your taxonomies in the most efficient way.
- We’ll even give you one copy of Mindjet Mind Manager to get you started!
- Begin to translate your functional business requirements to your SharePoint architecture.
- Create overall solution structure map.
- Create preliminary map for site structures.
- Begin design of content types; the Data Taxonomy.
- Begin list of site columns.
- Outline an effective governance plan, based on our template, for you to complete and implement with your deployment.
- Review “findability” in your environment (improve search relevancy).
- We’ll provide direction on using the built-in web content management features to deliver content.
- We’ll show you how to plan for effective searching by documenting key search scopes and best bets, and, drafting a thesaurus that aligns with your business requirements.
“Success By Design” was created particularly for:
- Project managers or teams new to SharePoint technologies and information architecture.
- IT staff that wants to improve their abilities to involve the business in planning and design to ensure that the solution matched the day to day needs of the users.
- Anyone that wants to be able to create top-notch taxonomies for SharePoint.
- IT Managers that need to get more out of their SharePoint investments without spending big bucks on unnecessary custom development or additional software.
- “Jump Start” clients that already have a good understanding of their situation and their goals and need assistance with the next critical step towards SharePoint success.
